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Job: Executive Assistant - UHC IS - Minnetonka, MN

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Jobing Description

Position Description

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)

The Executive Assistant will support the CIO, UnitedHealthcare in traditional administrative / clerical tasks including: answering the telephone, typing / word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. This position may also include some project management.

Primary Responsibilities:

  • Provides administrative support to assigned leader. Plans, schedules, and organizes key meetings, travel, and conferences for the executive and their leadership teams
  • Deals with all incoming calls and inquires, and answers questions, or directs to the appropriate person or function within the business to resolve
  • Handles calendar management for assigned leader(s). Understands key business priorities and proactively ensures that calendar schedules are reviewed daily and that conflicts are resolved in a timely manner
  • Works collaboratively with the administrative staff across the organization to ensure that deadlines for key deliverables are communicated on a consistent basis
  • Handles confidential and sensitive information, resolves routine questions, and escalates issues to the appropriate member of the Executive team in a timely manner
  • Prepare presentations using Excel and advanced Powerpoint features
  • Event planning and preparation for internal and external presentations-logistics, content, prep and coordination
  • Manage e-mails and expense reporting
  • Self-directed and works independently
  • Provide internal and external customer service to employees, vendors and clients
  • Updating and maintaining the department files and shared drives
  • Maintain department reports, organization charts, software licenses and directories, as appropriate
  • Performs additional duties and assist with projects as assigned
  • Acts as a BSL liaison as needed. Ensures equipment (PC, phone systems access) are ordered. Orders office supplies are ordered are maintained for the departments supported

Required Qualifications:

  • High School Diploma or equivalent
  • 5+ years of administrative support to senior leadership in a corporate setting
  • Intermediate or greater level of MS Word, Excel, Outlook and PowerPoint proficiency
  • Experience working in a fast-paced, matrix organization

Preferred Qualifications:

  • Bachelor's or Associates' degree
  • Intermediate or greater level of proficiency with MS SharePoint
  • Experience with Concur Expense Reporting
  • Strong Event Coordination expertise
  • Business Segment Liaison (BSL) or onboarding experience (or willingness / ability to become certified as a UnitedHealthcare BSL)
  • Must have a polished demeanor and ability to work with people at all levels
  • Ability to provide high quality, consistent services to the various leaders within the department
  • Ability to manage multiple tasks / projects and deadlines simultaneously with meticulous attention to detail
  • Excellent verbal and written communication and grammatical skills

Careers with UnitedHealthcare. Let's talk about opportunity. Start with a Fortune 6 organization that's serving more than 85 million people already and building the industry's singular reputation for bold ideas and impeccable execution. Now, add your energy, your passion for excellence, your near-obsession with driving change for the better. Get the picture? UnitedHealthcare is serving employers and individuals, states and communities, military families and veterans where ever they're found across the globe. We bring them the resources of an industry leader and a commitment to improve their lives that's second to none. This is no small opportunity. It's where you can do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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