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Job: Legal Administrative Assistant - Legal Shared Services - Minnetonka, MN

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Posted: 01/12/2018

Job Status: Full Time

Job Reference #: 746511

Job Type: Administrative/Clerical

Keywords: office,

Jobing Description

Position Description

The Legal Administrative Assistant will support multiple attorneys / paralegals with UnitedHealth Group’s Legal, Compliance & Regulatory Affairs office .You will be responsible for calendar management, expense report management, email management, scheduling and arranging travel and escalation of communication.

This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.

This position will also have some BSL (Business Segment Liaison) responsibilities including: New hire onboarding / offboarding, equipment ordering and set-up, software purchases and office supply ordering.

Primary Responsibilities:

  • Manage calendars, coordinate travel both domestic and international, prepare expense reports
  • Interact with individuals at all levels of the organization, supporting in an office management capacity and supporting indirect team
  • BSL point of contact for onboarding vendors and new employees
  • Schedule and set - up resources and technology needed for meetings and events, e.g., conference rooms, catering, WebEx, telepresence
  • Compile and / or integrate information needed to complete reports and documents
  • Review documents to ensure accuracy and quality, and revise as needed
  • Manage office documents in accordance with enterprise records management procedures
  • Answer incoming calls and facilitate handling of requests for information
  • Evaluate calls in terms of importance and use independent judgment to take action
  • Make meeting arrangements and coordinate changes in meeting schedules
  • Independently perform varied administrative duties related to functional areas
  • Maintain and order office supplies for the department and individual employees, as needed
  • Greet visiting clients, guests and employees
  • Read incoming mail and triage in priority order, highlighting important items or requests for action

Required Qualifications:

  • 3 or more years of experience as an administrative assistant
  • Experience supporting multiple leaders within a fast-paced environment
  • Experience working with MS Office applications, specifically Word, PowerPoint and Excel
  • Experience coordinating large meetings, including virtual meetings and teleconferences

Preferred Qualifications:

  • College degree
  • Experience coordinating WebEx meetings
  • Experience working in Legal or Insurance industries
  • Excellent verbal, written communication and grammar skills
  • Must have a polished demeanor and be comfortable working with people at all levels

Careers with UnitedHealthcare. Let's talk about opportunity. Start with a Fortune 6 organization that's serving more than 85 million people already and building the industry's singular reputation for bold ideas and impeccable execution. Now, add your energy, your passion for excellence, your near - obsession with driving change for the better. Get the picture? UnitedHealthcare is serving employers and individuals, states and communities, military families and veterans where ever they're found across the globe. We bring them the resources of an industry leader and a commitment to improve their lives that's second to none. This is no small opportunity. It's where you can do your life's best work.(sm)


Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online.

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