Adams County Government
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Contract Specialist II
at Adams County Government
- What Success Looks Like In This Job
We are seeking a candidate to plan, organize, administer, and coordinate the procurement of professional services, equipment, materials, and supplies through a variety of solicitation methods, including but not limited to: Request For Proposals and Invitations For Bids; and provide highly technical assistance to County staff. The scope work involved includes low- to high-risk projects.
This is a term-limited position of 18-24 months, which is subject to change.
- Examples of Duties for Success
- Under general supervision, prioritize, plan, organize, and monitor daily activities of assigned responsibilities.
- Assist others in understanding processes and procedures when using the JD Edwards Enterprise One Purchasing system.
- Represent the Finance Department throughout the County in purchasing matters.
- Assist in the preparation of cooperative bids with other governmental agencies including the State of Colorado, Western States Contracting Alliance (WSCA) and Multiple Agency Purchasing Organization (MAPO).
- Purchase a wide variety of technical and non-technical items; procure professional services, equipment, materials, and supplies.
- Prepare bid specifications, assist and review specifications set by the Offices/Departments; ensure open competition and equal opportunity to all bidders.
- Edit and rewrite purchase requisitions to more clearly reflect descriptions of times, quantities, pricing and special conditions and instructions for purchases.
- Contact suppliers and vendors to obtain information about products, prices and availability.
- Negotiate bid prices, terms and conditions for contracts, leases and rental agreements.
- Review and maintain purchasing policies and procedures.
- Analyze bids, quotations and requests for proposals.
- Act as an agent for the County at bid openings; present recommendations for purchases to the Board of County Commissioners; schedule bid and request for proposal openings; serve on panels to evaluate request for proposals.
- Schedule and facilitate pre-conference for bids and requests for proposals.
- Coordinate compliance issues with the requesting Office/Department and the County Attorney staff.
- Establish teams and assist in creating evaluation criteria to evaluate bids and request for proposals.
- Maintain commodity catalogs and price lists for the use of the county.
- Prepare and administer contractual agreements for procurement of goods and services.
- Participate in the State of Colorado Cooperative Bid Program.
- Dispose of obsolete equipment; determine disposal methods for used and obsolete equipment.
- Prepare Notices of Award, Notices to Proceed, and denial letters.
- Prepare cost benefit analysis to determine methods of procuring goods or services; i.e. lease vs. purchase.
- Promote good customer service and open communications with all Offices and Divisions of the County.
- Participate in the training of employees in JD Edwards Enterprise One Software.
- Coordinate purchases of like-kind goods or services by multiple departments to optimize volume discounting.
- Analyze and develop solutions to problems resulting from the diversified nature of procuring goods and services.
- Perform other related duties and responsibilities as required
- Intermediate level understanding of public procurement requirements, Local, State and Federal laws, the Uniform Commercial Codes, and general commercial laws.
- General Business Law.
- Accounting practices, including invoicing, overages, shortages, and returns for credits.
- Purchasing practices and procurement procedures.
- Communicate to county staff their procurement responsibility and promote compliance with county objectives, policies and programs.
- Ability to negotiate and prepare contractual agreements.
- Computer Skills: Operate modern office equipment including computer equipment. Proficient operations of spreadsheet, word processing, and database software. Knowledge of JD Edwards system a plus.
- Communicate clearly and concisely, both orally and in writing.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
- Qualifications for Success
- Experience: Four (4) years of progressive purchasing experience. Governmental purchasing experience preferred.
- Education and Training:
- Bachelor's degree from an accredited college or university with major course work in purchasing, accounting, business, public administration, or a related field.
- A combination of technical and professional procurement and contracting experience, which provided the same kind, amount and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the Bachelor's degree only, but not for the required experience as detailed above.
- Course work from NIGP, NAPM, or ISM may be substituted for major college course work.
- License or Certificate: Professional Purchasing Certification a plus.
- Background Check: Must pass a criminal background check.