Adams County Government

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Contract Specialist II

at Adams County Government

Pay: $52,786.20 to $60,704.10/year
$52786.2 - $60704.1
Posted: 2/13/2019
Job Status: Full Time
Job Reference #: 2353580
Categories: Government
Keywords: county

Job Description

Overall Job Objective

What Success Looks Like In This Job

We are seeking a candidate to plan, organize, administer, and coordinate the procurement of professional services, equipment, materials, and supplies through a variety of solicitation methods, including but not limited to: Request For Proposals and Invitations For Bids; and provide highly technical assistance to County staff. The scope work involved includes low- to high-risk projects.

This is a term-limited position of 18-24 months, which is subject to change.

Examples of Duties for Success

  • Under general supervision, prioritize, plan, organize, and monitor daily activities of assigned responsibilities.
  • Assist others in understanding processes and procedures when using the JD Edwards Enterprise One Purchasing system.
  • Represent the Finance Department throughout the County in purchasing matters.
  • Assist in the preparation of cooperative bids with other governmental agencies including the State of Colorado, Western States Contracting Alliance (WSCA) and Multiple Agency Purchasing Organization (MAPO).
  • Purchase a wide variety of technical and non-technical items; procure professional services, equipment, materials, and supplies.
  • Prepare bid specifications, assist and review specifications set by the Offices/Departments; ensure open competition and equal opportunity to all bidders.
  • Edit and rewrite purchase requisitions to more clearly reflect descriptions of times, quantities, pricing and special conditions and instructions for purchases.
  • Contact suppliers and vendors to obtain information about products, prices and availability.
  • Negotiate bid prices, terms and conditions for contracts, leases and rental agreements.
  • Review and maintain purchasing policies and procedures.
  • Analyze bids, quotations and requests for proposals.
  • Act as an agent for the County at bid openings; present recommendations for purchases to the Board of County Commissioners; schedule bid and request for proposal openings; serve on panels to evaluate request for proposals.
  • Schedule and facilitate pre-conference for bids and requests for proposals.
  • Coordinate compliance issues with the requesting Office/Department and the County Attorney staff.
  • Establish teams and assist in creating evaluation criteria to evaluate bids and request for proposals.
  • Maintain commodity catalogs and price lists for the use of the county.
  • Prepare and administer contractual agreements for procurement of goods and services.
  • Participate in the State of Colorado Cooperative Bid Program.
  • Dispose of obsolete equipment; determine disposal methods for used and obsolete equipment.
  • Prepare Notices of Award, Notices to Proceed, and denial letters.
  • Prepare cost benefit analysis to determine methods of procuring goods or services; i.e. lease vs. purchase.
  • Promote good customer service and open communications with all Offices and Divisions of the County.
  • Participate in the training of employees in JD Edwards Enterprise One Software.
  • Coordinate purchases of like-kind goods or services by multiple departments to optimize volume discounting.
  • Analyze and develop solutions to problems resulting from the diversified nature of procuring goods and services.
  • Perform other related duties and responsibilities as required
  • Intermediate level understanding of public procurement requirements, Local, State and Federal laws, the Uniform Commercial Codes, and general commercial laws.
  • General Business Law.
  • Accounting practices, including invoicing, overages, shortages, and returns for credits.
  • Purchasing practices and procurement procedures.
  • Communicate to county staff their procurement responsibility and promote compliance with county objectives, policies and programs.
  • Ability to negotiate and prepare contractual agreements.
  • Computer Skills: Operate modern office equipment including computer equipment. Proficient operations of spreadsheet, word processing, and database software. Knowledge of JD Edwards system a plus.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Qualifications for Success

  • Experience: Four (4) years of progressive purchasing experience. Governmental purchasing experience preferred.
  • Education and Training:
    • Bachelor's degree from an accredited college or university with major course work in purchasing, accounting, business, public administration, or a related field.
    • A combination of technical and professional procurement and contracting experience, which provided the same kind, amount and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the Bachelor's degree only, but not for the required experience as detailed above.
    • Course work from NIGP, NAPM, or ISM may be substituted for major college course work.
  • License or Certificate: Professional Purchasing Certification a plus.
  • Background Check: Must pass a criminal background check.

Application Instructions

Please apply for this position by following the link provided below. A new window will open on your screen and you will be directed to the Adams County Government employment website. From there, please follow the application directions provided. PLEASE MAKE SURE TO SAY YOU SAW THE AD ON JOBING.COM!