Goodwill Industries of San Antonio

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Accounting Clerk II/Purchasing - ( req1735 | Non-Exempt | Full Time | Commerce Downtown | San Antonio, Texas )

at Goodwill Industries of San Antonio

Posted: 2/25/2019
Job Status: Full Time
Job Reference #: 4

Job Description

Our Mission is to help change lives through the power of work. We serve our community by providing career training and placement assistance for employment. Our programs are supported with profits generated through the sale of donated goods in our Retail Stores,
and revenue from business services offered through our Contract Services Division. We invest 92.6 cents of EVERY DOLLAR EARNED back into the community. This is accomplished through educational programs and career services provided through our Good Careers Academy and Good Careers Centers.

We are currently seeking a dynamic Accounting Clerk II/Purchasing who has a passion for serving others and making a difference. Join the Goodwill Team today.

LOCATION
San Antonio, Texas
Commerce Downtown


Full Time

EMPLOYMENT TYPE
Non-Exempt

PAY
0.00 - 0.00

WORK SCHEDULE
Monday-Friday

PRIMARY DUTIES AND RESPONSIBILITIES

POSITION SUMMARY

The Accounting Clerk is responsible for supporting procurement functions as they relate to systems and process as well as the integrity of the process. Ensures compliance of agency policies. The Purchasing Clerk works closely with the Purchasing Manager, Accounts Payable Staff, Team Members, and Suppliers while coordinating and processing purchase requests, resolving billing and/or shipping errors, reviewing shipment/receipt transactions and documents for accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Process purchase requests and ensures approvals are adequate to enact a purchase, verifies vendor is an approved vendor and that item specifications and pricing from vendors correspond, ensures account codes are correct for type of purchase.

2. Train extensively on procurement system i.e. configuration, routing, and design. Recognize the links between accounting and procurement systems. Generate various reports from both systems.

3. Review shipment/receipt transactions in purchasing system, reconciles shipped items to purchase orders and invoices.

4. Works closely with accounts payable staff, agency staff, and vendors to Investigate discrepancies concerning billed and received items.

5. Work closely with Purchasing Manager and inventory clerk to determine if recurring purchases are appropriate for strategic sourcing and proactively researches potential suppliers and buying strategies.

6. Review, prepare, and coordinate requisitions with vendors and internal staff, continually seek ways to streamline and improve these processes while supporting all organization business units.

7. Assist with training and enforcement of agency procurement policy, procedure, and guidelines to team members, contractors and suppliers at the discretion of purchasing manager.

8. Collaborate with and support business unit managers, support staff and suppliers to determine needs and identify scopes of work, specifications, commercial and regulatory considerations.

9. Provide assistance and guidance to internal customers in sourcing goods and services.

10. Identifies deviations from purchasing policies and work instructions and presents to purchasing manager for corrective action.

11. Obtain quotes and compare vendor pricing for items not covered by any existing purchasing agreement. Compare prices, specifications, and lead times in order to determine the best bid among potential suppliers.

12. Maintain a process for monitoring and reconciling outstanding and open purchase orders. Performs and documents returns transactions done in ERP system. Reconcile purchase orders to vendor invoice
and shipments to accrued purchases account.

13. Assist developing and maintaining internal catalogs, shopping lists and pricing updates within purchasing system. Assist with training end-users on how to use purchasing system and assists with
requests for new configuration and routing.

14. Maintain awareness of purchasing best practices through ongoing research and continuing education opportunities for constant improvement efforts within the procure to pay cycle.

15. Assist inventory clerk in warehouse inventory area, ability to lift 25-50lbs with assistance occasionally.

REQUIREMENTS

1. High School Diploma or GED. Associates degree in accounting, business, purchasing or related field strongly preferred.

2. 1+ years’ experience in accounts payable and purchasing procedures

3. Prior Experience with Dynamics Great Plains, Paramount WorkPlace, and/or Accounting Software is plus.

4. Proficient in Microsoft Office applications, with strong spreadsheet and analysis skills

5. Strong desire to understand current process and procurement/accounting systems and consistently puts forth effort to improve our process to gain maximum efficiencies.

6. Strong analytical ability and self-motivated.

7. Effective oral and written communication skills



JOB REQUIREMENTS

For more information about Goodwill Industries San Antonio, please visit our website at: www.goodwillsa.org.

POSITION SUMMARY

The Accounting Clerk is responsible for supporting procurement functions as they relate to systems and process as well as the integrity of the process. Ensures compliance of agency policies. The Purchasing Clerk works closely with the Purchasing Manager, Accounts Payable Staff, Team Members, and Suppliers while coordinating and processing purchase requests, resolving billing and/or shipping errors, reviewing shipment/receipt transactions and documents for accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Process purchase requests and ensures approvals are adequate to enact a purchase, verifies vendor is an approved vendor and that item specifications and pricing from vendors correspond, ensures account codes are correct for type of purchase.

2. Train extensively on procurement system i.e. configuration, routing, and design. Recognize the links between accounting and procurement systems. Generate various reports from both systems.

3. Review shipment/receipt transactions in purchasing system, reconciles shipped items to purchase orders and invoices.

4. Works closely with accounts payable staff, agency staff, and vendors to Investigate discrepancies concerning billed and received items.

5. Work closely with Purchasing Manager and inventory clerk to determine if recurring purchases are appropriate for strategic sourcing and proactively researches potential suppliers and buying strategies.

6. Review, prepare, and coordinate requisitions with vendors and internal staff, continually seek ways to streamline and improve these processes while supporting all organization business units.

7. Assist with training and enforcement of agency procurement policy, procedure, and guidelines to team members, contractors and suppliers at the discretion of purchasing manager.

8. Collaborate with and support business unit managers, support staff and suppliers to determine needs and identify scopes of work, specifications, commercial and regulatory considerations.

9. Provide assistance and guidance to internal customers in sourcing goods and services.

10. Identifies deviations from purchasing policies and work instructions and presents to purchasing manager for corrective action.

11. Obtain quotes and compare vendor pricing for items not covered by any existing purchasing agreement. Compare prices, specifications, and lead times in order to determine the best bid among potential suppliers.

12. Maintain a process for monitoring and reconciling outstanding and open purchase orders. Performs and documents returns transactions done in ERP system. Reconcile purchase orders to vendor invoice
and shipments to accrued purchases account.

13. Assist developing and maintaining internal catalogs, shopping lists and pricing updates within purchasing system. Assist with training end-users on how to use purchasing system and assists with
requests for new configuration and routing.

14. Maintain awareness of purchasing best practices through ongoing research and continuing education opportunities for constant improvement efforts within the procure to pay cycle.

15. Assist inventory clerk in warehouse inventory area, ability to lift 25-50lbs with assistance occasionally.

REQUIREMENTS

1. High School Diploma or GED. Associates degree in accounting, business, purchasing or related field strongly preferred.

2. 1+ years’ experience in accounts payable and purchasing procedures

3. Prior Experience with Dynamics Great Plains, Paramount WorkPlace, and/or Accounting Software is plus.

4. Proficient in Microsoft Office applications, with strong spreadsheet and analysis skills

5. Strong desire to understand current process and procurement/accounting systems and consistently puts forth effort to improve our process to gain maximum efficiencies.

6. Strong analytical ability and self-motivated.

7. Effective oral and written communication skills

Equal Opportunity Employer/Veterans/Disabled

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!