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Admin Assistant 3 - req# 11021

at University of New Mexico

Posted: 11/12/2019
Job Reference #: 11021
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Job Description

Admin Assistant 3

Requisition IDreq11021
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The Department of Emergency Medicine, is looking to hire a motivated, energetic, customer-service minded professional to serve as an Administrative Assistant III in a fast paced dynamic EMS education environment. Review the preferred qualifications carefully and address them thoroughly in your application materials.

This individual will perform a variety of education support duties for the department, including: Coordinating, posting, and hiring for unit temporary part-time faculty (TPTF) needs; Working with varied constituencies in the resolution of a variety of day-to-day unit matters including answering phones, room scheduling, and problem solving for students or visitors; Compiling statistic and related information as it pertains to programs within the EMS Academy; Establishing, updating, and maintaining unit's hiring and re-hiring files and records and implementing and maintaining personnel data management systems, as required; Creating, composing, and editing technical and/or administrative correspondence and documentation; Leading and guiding the work of student employees and lower level staff when applicable; Monitoring, reconciling, and assisting with fiscal administration for the unit as needed; Working as an integral part of a solid administrative team.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

o Aptitude for coordinating, posting, and hiring TPTF for employment.

o Capability and enthusiasm to compile statistics and data-based reports; understanding of Microsoft Excel and its data analysis tools.

o Practical experience, capability and enthusiasm to work with SmartSheets.

o Flexibility to work with frequent interruptions and distraction in a fast-paced environment, including ability to prioritize, handle multiple tasks, and meet critical deadlines.

o Ability to appropriately utilize a Purchasing Card, reconciling expenses, and assisting with fiscal administration.

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentEmerg Med EMS Academy (558G)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$11.25 (min) to $16.88 (midpoint)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date10/21/2019
Application InstructionsPlease attach an updated resume and cover letter. In your cover letter, please be sure to address how your skills fit with our preferred qualifications for this position. A completed application is required for consideration.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

HEJ D&I

Application Instructions

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