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Admin Assistant to Dir - req# 11230

at University of New Mexico

Posted: 12/27/2019
Job Reference #: 11230

Job Description

Admin Assistant to Dir

Requisition IDreq11230
Working TitleAdmin Assistant to Dir
Position Grade09
Position Summary

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

This position will perform executive level administrative support for the CDD Executive Director and leadership team in the CDD Administrative Division.

The qualified candidate will have experience providing high level administrative support, excellent communication skills and be able to demonstrate expertise in managing ongoing projects. The ideal candidate will have UNM or university level P-Card, Chrome River, LoboMart, and Banner experience. Advanced computer skills in MS Word, Excel, Power Point and Publisher will be needed.

Primary duties will include:

  • Provide high level administrative support to include serving as the primary point of contact for the Executive Director;
  • Manage phone communications, calendars, mail and correspondence;
  • Meeting coordination between UNM HSC and UNMMG leadership, federal/state agencies, and the CDD leadership team;
  • Provide administrative coordination for faculty searches, license renewals, monthly/quarterly meetings;
  • Track and reconcile Center budget components for executive director;
  • Coordinate and organize planned and ad hoc projects and events;
  • Create and manage memos, letters and other sensitive documents for the Center's leadership team;
  • Develop presentations and other graphic materials;
  • Establish and maintain record systems, arrange travel, process reimbursements, and utilize a P-Card specific to the CDD Administration division.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

**Be sure to address our preferred qualifications listed below in your cover letter**

  • Experience providing high level administrative support.
  • Prior UNM or university level experience with Banner, P-Card, Chrome River, and LoboMart.
  • Advanced computer skills with MS Word, Excel, PowerPoint and Publisher.
  • Professional demeanor with strong verbal and written communication skills.
  • Excellent attention to detail, strong organization skills, and able to prioritize complex tasks.
  • Ability to anticipate needs and follow through on projects.
  • Background in working with confidential material.

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Center for Development (997H)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2020
Pay$12.38 min to $18.57
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/6/2019
Application InstructionsTo be considered for this position: * Complete the official application; you must include all prior work experience and hours worked per week. * Attach your Current Resume; listing three former or current Supervisor References.* Attach your Cover Letter that addresses our Preferred Qualifications.Incomplete Applications may not be considered

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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