Vivage Quality Health Partners

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Staffing Coordinator

at Vivage Quality Health Partners

Posted: 9/15/2020
Job Status: Full Time
Job Reference #: 178

Job Description

Amberwood, 4686 E Asbury Cir, Denver, Colorado, United States of America Req #178
Tuesday, September 15, 2020

At Vivage, we’rerecognized as a national leader driving high quality service innovation forseniors and value for our investors. "Vivage" means "celebratingaging" inspiring our focus to create innovative and customer-driven modelsfilled with personalized and meaningful living experiences.

We are a senior healthcare, solution driven company which provides right care.. right place..righttime. Our Mission, Vision and Pillars of Commitment have come from ourcollective personal awareness and professional dedication to the importance ofeach person we serve, each employee we work with, and each business partner wehave. At Vivage we bridge today’s healthcare opportunities with innovativestrategies and solutions.


Engaging Culture - Competitive Pay - GrowthOpportunities - Great Benefits - Family Environment - Payactiv

Staffing Coordinator

The primary responsibility of your job position is to support the human resource function following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities.   You are entrusted to assure that quality personnel are interviewed, trained and employed.


  • Check applications and references of prospective employees and arrange interviews with department managers

  • Conduct new hire onboarding in conjunction with department leaders, including but not limited to: collecting new hire data and forms, reference checks, I-9 completion, PCN completion, file set up, orientation facilitation, background checks, review of personnel policies, procedures, payroll questions, safety regulations, etc

  • Process all newly hired personnel information

  • Educate employees on benefit programs; attend required training offered by corporate to stay abreast of changes; coordinate open enrollment meetings

  • Responsibility for web benefit processing

  • Must become familiar with and maintain employee information in online benefit and HRIS system

  • Assist in the processing of employee evaluations

  • Implement and maintain an adequate personnel record filing system

  • Keep department managers informed of changes in personnel matters

  • Enter/Edit time records in Paylocity when time edit forms are submitted

  • Assist with risk management and safety programs

  • Assist with Worker Compensation claims and may coordinate work between employees and the insurance carrier

  • Ensure that the facility is in compliance with current applicable federal and state employment regulations (as directed by Vivage)

  • Maintain confidentiality of all pertinent employee information

  • Assist department managers with staffing of their departments, eliminating/correcting problem areas, and improvement of services

  • Communicate policies and procedures to personnel, residents, visitors, etc

  • Provide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policy

  • Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors

  • Attend required training offered by Vivage to stay abreast of changes

  • May assist with the payroll function

  • Must be able to communicate personnel policies, procedures, regulations, reports, etc. to staff members and government agencies/personnel

  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into exiting practices

  • Perform all other duties, as assigned


Relationship Building

Demonstrate friendliness and enthusiasm

Build relationships with all types of people

High energy and upbeat

Ability to foster teamwork

Client oriented


Ability to organize and prioritize 

Detail oriented and follow through

Self-starter and independent worker

Strategic Thinking

Solve problems effectively

Creative in coming up with options and solutions for efficiency


Ability to communicate clearly and effectively


  • Must possess intermediate word processing and spreadsheet application skills

  • General knowledge of administrative practices and procedures

  • Must be knowledgeable of computer systems, system applications, and other office equipment


  • High school diploma required; Associates Degree in Business Administration preferred, but not required

  • Two years’ experience as an HR practitioner is preferred

  • HRIS and payroll experience preferred


  • How long it usually takes to completely perform this job when the incumbent has the minimum knowledge, skills, ability, work experience and/or education: up to 6 months


  • Works in all areas of the facility  

  • Moves intermittently during working hours 

  • Is subject to frequent interruptions

  • Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

  •  Is subject to hostile and emotionally upset residents, family members, etc 

  • Communicates with the maintenance personnel, nursing staff, and other department supervisors

  • Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary

  • Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)

  • Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants

  • Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses

  • May be subject to the handling of and exposure to hazardous chemicals


  • Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility

  • Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

  • Must be able to push, pull, move, and /or lift a maximum of 25 pounds

  • May be necessary to assist in the evacuation of residents during emergency situations


  • Classification: non-exempt

  • We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled. No Agencies or

We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled.

Other details

  • Pay Type Hourly
  • Employment Indicator Regular
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